Ryan Guest

Ryan Guest

Customer Success Manager

Efficient room and resource booking lies at the heart of streamlined workplace operations, playing a pivotal role in orchestrating the rhythm of daily activities. In our busy and ever-evolving workspaces, the ability to reserve spaces and resources seamlessly is essential for productivity, collaboration, and overall organisational efficiency.

Whether it's booking meeting rooms for crucial discussions, scheduling shared resources, or coordinating events, the process of managing rooms and resources has evolved significantly.

Today, solutions like Percy Intranet are redefining the narrative, offering user-friendly interfaces and innovative features that transform the once intricate task of room and resource booking into a smooth and intuitive experience. Here are our top tips on how you can leverage Percy Intranet to transform your booking systems:

1. Set up your resources

The first step is to set up your meeting rooms and resources in Percy. This can be done easily through the admin panel, where you can add details such as room capacity, equipment available, and booking rules.

2. Define booking policies

You can set up policies to determine how resources can be booked, such as maximum booking length, advance notice required, and recurring bookings. These policies can be customised for each resource, ensuring that bookings are managed effectively.

3. Simplify booking

Percy’s intuitive interface makes it easy for employees to search for available resources, view their details, and book them online. Employees can also cancel or reschedule bookings if needed, and all changes are automatically updated in the system.

4. Manage conflicts

Percy helps you avoid double bookings and conflicts by providing a clear view of all booked resources and their availability. You can set up alerts for conflicting bookings and define escalation procedures to ensure that issues are resolved quickly.

5. Integrate with calendars

Percy can be integrated with popular calendar applications such as Google Calendar and Outlook, allowing employees to view their bookings alongside their other commitments. This makes it easier to manage their time and avoid conflicts.

6. Monitor usage

Percy’s usage analytics and reports provide valuable insights into how your resources are being used, which can help you optimise your booking policies and resource allocation. You can view metrics such as occupancy rates, booking trends, and resource utilisation, and use this data to make informed decisions.

7. Customise branding

Percy allows you to customise the branding of your booking system, ensuring that it fits seamlessly with your organisation’s visual identity. This can help improve user adoption and engagement with the system.

8. Streamline processes

By using Percy for room and resource booking, you can streamline your processes and reduce the administrative burden of managing bookings. This allows your employees to focus on their core responsibilities, improving productivity and engagement.

9. Ensure compliance

Percy can help you ensure compliance with regulations such as health and safety, by providing information on room capacity, equipment safety, and other relevant details. This can help reduce risk and liability for your organisation.

10. Provide a great user experience

By providing a seamless and user-friendly booking experience, Percy can help improve employee satisfaction and engagement. This can have a positive impact on your organisation’s culture and retention rates.

In summary, Percy’s room and resource booking functionality provides a powerful tool for managing your organisation’s resources effectively. By following these tips, you can ensure that your booking policies are well-defined, your resources are used efficiently, and your employees have a great user experience.

Originally published January 31 2024, Updated January 31, 2024

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